How to Recall an Email in Gmail? Tips to Prevent Sending Incorrect Emails

Want to know how to recall an email in Gmail? Well, to be straightforward and honest, in the time you are searching for this question, you have missed your chance of recalling the email in Gmail. It is so because you only get a few seconds to do so, and after that time has passed, you cannot unsend the message in Gmail.

Gmail allows you to recall a message for up to 30 seconds; unlike 30 days, you get to recover a permanently deleted Gmail account. By default, the time to recall an email is set to fewer than 30 seconds, but you can change it under the mail account settings. However, there is no going back after your time restriction to recall the email has expired.

Well, if you often find yourself in such a situation and are searching for ways to unsend an email from Gmail, then there are some precautions that you can take. 

In the following write-up, we will go through how to unsend an email in Gmail and whether it’s doable or not. Further, you will also learn some useful Gmail tips and tricks to help you avoid being in a similar predicament in the future.

Why Would You Need to Recall an Email in Gmail?

Time and again, many of you might have sent emails that you regretted sending after sending. Be it the spelling mistakes in the first line of the email itself or missing out on important information. But, even if you weren’t in that situation, you can learn a few things about how to recall an email and why you would need to do that in the first place. 

Well, listed further are a few reasons why you might wish to unsend an email in Gmail:

• As aforesaid, you have misspelled words. Wrong spelling doesn’t leave a very good impression on the recipient.

• You have realized you have left out vital information, as also mentioned earlier.

• Accidentally attached the incorrect documents or missed attaching any at all.

• You unintentionally emailed an unfinished draft.

• You sent the message to the incorrect recipient! Information sent to a person who isn’t related to it can create confusion.

• Because you were in a hurry, you responded wrongly or in a wrong tone to the sender’s message.

The list doesn’t end here. There can be endless reasons why you would want to learn how to recall Gmail email.

When you have sent a message, Gmail allows you to reverse it by displaying a little pop-up at the bottom of the screen. You have the option of seeing the email or undoing it in that pop-up. 

Well, in order to know more about how you can unsend an email in Gmail, read the section below.

Steps to Recall an Email in Gmail

As also mentioned earlier, a pop-up will show at the bottom of your screen when you send an email in Gmail, where you get the option to unsend it. It doesn’t matter whether you are using the Gmail browser version or the Gmail app on your smartphone; you will get that pop-up every time you send an email.

Now, in order to know how you can recall an email from this pop-up, go through the process mentioned further:

On Desktop Browser:

1. On your browser, sign into your Gmail account.

2. Then, click on the Compose button present in the top left corner of the screen.

3. In the email composing window, type in the name of the recipient in the To, CC, or BCC fields, enter a subject line, and type your message.

4. Click on the Send button.

5. As soon as you click the Send button, you will see a small pop-up message at the bottom of the screen. It will have two options: View Message and Undo. 

6. Now, you have to click on the Undo button to unsend that email.

7. After that, the email will be recalled and won’t be sent to the recipient/s. You can now review your message, edit it and send it again.

On Gmail App (iPhone & Android):

1. Launch the Gmail app on your device, Android or iPhone.

2. Tap on the email composing icon present at the bottom right corner of the screen.

3. Following that, fill in the recipient’s name in the TO, CC, or BCC fields, enter a subject line, and type in the message.

4. Then, tap on the Send icon in the top right corner of the screen.

5. As soon as you send the message, you will see a small pop-up at the bottom of the window.

6. Now, to recall the email you have just sent, tap on the Undo option in that pop-up.

7. And, with just that, your email will be recalled. Now, you can review your message, edit it and then send it again.

With these steps, you now know how to recall email in Gmail. You see, to prevent the email from sending, you just have to tap on Undo. 

However, if you can’t press the Undo option before that pop-up disappears from your screen, then there’s no way to recall the sent email. 

Now that the email is sent, you cannot do anything to recall it in Gmail. But to keep these situations from happening in the future, you can take some measures. As a precaution, what you can do is increase the time to recall an email. 

You can do so by increasing the time the pop-up remains on the screen. Max, you can set it up to 30 seconds. So, in the future, you will have 30 seconds to recall an email, which is far better than the default time of 5 seconds.

Suggested Post: Everything to Know about Gmail’s Two-Step Verification

Change the Time to Recall an Email in Gmail

You have written a message, attached any attachments you wanted to, and included all recipients… And you’ve just realized you sent it to the wrong people and included the incorrect docs. What can you do now? Well, luckily, you know from the above steps how to recall Gmail email. But you missed the Undo pop-up because it remained on the screen for too short!

But (here comes another but), you can increase the time to recall an email up to 30 seconds. Listed below are the steps that you can use to change the time to recall email in Gmail:

1. On your computer, open the browser and log into your Gmail account.

2. Then, click on the Settings icon present in the top right corner of the screen.

3. Next, select the See All Settings option.

4. Now, in the General tab, go to the Undo Send section.

5. There, click on the drop-down menu and select your preferred time to unsend emails. You can select between 5, 10, 20, or 30 seconds.

6. Finally, in order to apply the changes, click on the Save Changes button at the bottom of the screen.

So now, you have got 30 seconds to recall your email in Gmail. If you still miss that pop-up, there’s no way you can recall that email.

Further, you cannot change the recall time in your Gmail app, so you have to sign into your Gmail account on a desktop browser and get this done. 

Nevertheless, if you have changed the Undo time by following the above steps, then the same settings will be applied to your Gmail account across all the devices in which you are logged in.

Enable the ‘Confirm Before Sending’ Setting for your Gmail Account

If you often regret sending an email, then maybe you should enable the ‘Confirm before Sending’ option for your Gmail account on your Android or iPhone devices.

This is yet another precautionary step that asks for your confirmation to send the email every time you try to send a message. By enabling this, you can run a last-minute check on your email and, therefore, won’t have to go looking for ways how to recall a Gmail email.

So, if you want to know how you can enable it, follow the steps below:

1. On your device, open the Gmail app.

2. Tap on the Menu icon in the upper left corner of the screen.

3. From the side menu that opens, select the Settings option.

4. On the following page, tap on the General Settings option.

5. This will open the General Settings page. There, scroll down to the bottom of the screen.

6. Finally, select the Confirm Before Sending option under the Action Confirmation section. And that’s it!

Though these are the steps that can only be applied using the Gmail app on your Android or iOS devices, the changes will be applied to the browser version nonetheless. 

Also Read: How to Delete Gmail Account and How is it Different from Deleting Google Account?

What to do When you Cannot Unsend the Email?

So you have previously set your recalling time to the maximum of 30 seconds, but it’s insufficient, and now the email is gone. Now, what? Well, now nothing. Unfortunately, there isn’t much you can do in such circumstances.

You could have only taken the precautions mentioned earlier in the write-up before sending that doomed email. 

You can, however, reduce your odds of wishing you could undo a Gmail message by doing a few things that are listed below:

• First off, what you can do is, type your emails in a word processor or Google Docs to prevent sending an unfinished draft email. There is no way you could mistakenly transmit anything without first triple-checking it in the docs.

• If you are directly writing in the email composing window, then don’t add the recipients firsthand. Add them when you are done writing the email. That way, you cannot send an erroneous email or send it to the wrong recipients.

• Make it a practice to proofread ALL emails before you send them. This may take some time, but it alleviates the stress of giving incorrect information to incorrect people.

• Allow yourself plenty of time. Never be in a hurry to respond to a message. By doing so, you can prevent yourself from misreading anything or failing to mention something crucial.

• You can always send a ‘sorry’ message afterward sending the wrong email, explaining what occurred. Alternatively, just retype and submit the message again, apologizing for any human errors in the previously sent message.

With all these safeguards, you wouldn’t have to worry about how to recall an email from Gmail in the future.

Sources

Gmail Help, Send or unsend Gmail messages

Google Blogs, How to undo send in Gmail for up to 30 seconds

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Author:
Kanika Singh

I have completed my graduation from the University of Delhi with an Honors degree in B.Sc. Computer Science. Much of my studies revolved around the latest technologies and their rapidly changing trends.

Categories: How to
Source: HIS Education