Misunderstandings and confusion in the workplace create bad experiences. If it happens that what you are communicating with a colleague is not what he understands, there is a problem. Stress and conflicts come as a result. Here are ways to make sure your message is clear and free of confusion.
- Have respect
- Make sure communication is clear
- guarantee fairness
- Clarify your expectations
- Let the professionals solve the question of how
- Don’t ignore tense moments
- Answer the question when?
To build a positive work culture, it is important to show respect. For the message to be clear, it must be communicated with respect. Before you say anything, you should ask yourself if the message is being conveyed with arrogance or respect. When you respect the time and lives of your employees, they will always be more motivated and productive.
If you give brief information about something that needs to be done, you create confusion. Also, when you let your employees guess what’s going on in the company, they get confused. Make sure your message is clear, concise, precise, and transparent.
It is recommended that you use employee scheduling software to schedule your tasks and notify specific employees that they are expected to perform those tasks. Remember, if the wrong employee is assigned the wrong tasks, the chances of making mistakes are high. To avoid all this, use the proper technique.
It is common for business owners to be accused of being dishonest. All employees assume that they should be treated equally. Therefore, as part of a management team or as a business owner, try to be neutral.
When assigning tasks to your employees, you must be 100% sure of what you expect. However, if you don’t tell your employees exactly what you want to achieve, it can create confusion. Always think before you speak. Ask yourself if you would clearly understand the message if you were the recipient.
If you work with professionals, they themselves decide how to do the job. The reason why they are called professionals is because they know more. If you start telling them how you want homework done, it becomes an order. Let them know that you trust their work.
Avoiding face-to-face conversations with your employees when there is a problem will make the situation worse. When there is tension at work, you can be sure that employees are confused and perhaps there is already a conflict. Instead of avoiding the moment, sit down with your employees and clear up any misunderstandings.
Never leave a question unanswered. For example, if you have assigned a task or sent a message to your employees and you have not told them when you expect the job to be completed or the message to be responded to, you are creating misunderstandings. This is because employees don’t know which tasks need to be completed first.
Confusion in the workplace is common. However, knowing how to reduce the chances of getting confused is key. Confusion can lead to late delivery of services and therefore needs to be addressed.
Categories: How to
Source: HIS Education